CONDOMINIUM CORPORATIONS · CANADA & USA
Condominium Operations Have Changed.
The Way Resident Information is Collected Hasn't.
Twenty years ago, paper forms were the most practical way to collect and store resident information.
Today, condominium communities store resident information in BuildingLink, Condo Control, Yardi, custom resident portals and property management software.
The problem isn't where the information is stored. It's that resident information is still collected manually.
Resident information still arrives through paper forms, fillable PDFs and emails before staff review, verify and update their resident portal. There is no standardized process for residents to register and maintain their own occupancy information.
ResidentRegistrationLink™ provides a standardized system for collecting accurate resident occupancy information that works with your existing resident portal or property management software.
No installation. No APIs. No paper forms. No duplicate data entry.
TELL US IF THIS LOOKS LIKE YOUR COMMUNITY
Every Occupancy Change Creates Administrative Work.
Accurate resident information affects almost every part of condominium management.
When the board asks who occupies a unit.
When a resident reports a by-law concern.
When management needs to contact an occupant.
When emergency contact information is required.
When resident records need updating.
When annual records are reviewed.
Every one of those tasks depends on one thing.
Accurate resident information.
Property managers are responsible for maintaining resident records.
They shouldn't have to collect that information one form at a time.
Eight Reasons Resident Information Becomes Outdated
Some residents respond immediately.
Others require repeated follow-up.
The same process starts again next year.
Property managers create value by managing communities—not by collecting forms and manually entering resident information.
The broken process
Your Resident Portal Isn't the Problem.
It was designed to store resident information.
It was never designed to collect it.
That's why resident information usually follows the same process:
Management shares forms
↓
Resident completes forms
↓
Staff checks for missing information
↓
Staff follows up
↓
Staff manually enters the information
↓
Resident information finally reaches BuildingLink, Condo Control, Yardi or another resident portal.
Every move-in repeats the same administrative process.
ResidentRegistrationLink™ provides a standardized resident information collection system.
The fix is one rule, not one more system
One rule. Every Resident Registers.
ResidentRegistrationLink™ isn't another portal for staff to manage.
It's one standardized resident information collection system.
New residents can register pre-move-in or within 10 days of occupancy.
Existing residents register within 30 days of implementation.
Non-compliance follows the same process as every other condominium rule or by-law. Compliance notices are issued to the owner—not chased by management.
Share Your Unique Community Registration Link
Each community receives one secure registration link and printable QR code.
Post it in the lobby. Include it in move-in packages. Add it to welcome emails. Display it in elevators.Include it with Status Certificates. One link.
Every unit. It never expires.
Residents Complete Their Own Information
Residents complete their registration on their own phone in approximately four minutes. Owner, tenant or occupant. Unit, phones, email, move-in date, lease end, emergency contact, how many adults live there and their names. Pets with a photo — or a signed declaration that there are none.
Review and Export
Review submissions.
Approve registrations.
Identify missing units.
Track occupancy coverage.
Export one standardized CSV file ready for import into BuildingLink, Condo Control, Yardi or your preferred resident portal.
No retyping.
No duplicate entry.
No manual transcription.
What comes back
The Answers Your Team Needs Every Day
Every registration creates a signed, time-stamped resident record completed by the person who actually occupies the unit. No handwritten forms. No missing information. No guessing.
- Who occupies the unit? Owner occupied, tenant occupied or another authorized occupant—plus the names of every adult living in the unit.
- How do we contact them? Validated phone numbers, email addresses and an emergency contact.
- When did they move in? Move-in date, lease expiry (where applicable) and a complete registration history.
- Can we trust the information? Every registration is signed, time-stamped and stored with a complete audit history.
- Does the unit have pets? Pet profiles with photographs and details—or a signed No Pet Declaration from units without pets.
- How complete are our records?. Community coverage is measured by units—not forms—so you always know which units are registered and which still require attention.
Residency type, occupant names and occupancy information are collected for condominium communities. All other fields are available for every community.
1 · dog, photo on fileIP 142.114.xx.xx · pet_owner declaration · MPP-004821
What Success Looks Like
Harbour Point Towers, at a glance
Illustrative example — not live data
Total units
168
Units registered
156
Compliance
92.9%
Unit Updates Required
7
# of dogs
41
# of cats
27
The RRL™ System works because every resident follows the same registration process. It is simple to deploy, easy for residents to complete, eliminates manual data entry, prevents duplicate registrations, identifies occupancy changes, automatically triggers pre-written notifications, keeps resident records current, and exports directly into your preferred resident portal or property management software.
Software integration
Works With Your Existing Resident Portal
We don't replace your resident portal. We feed it.
You already have software that stores resident information — BuildingLink, Condo Control, Yardi, or another resident portal.
ResidentRegistrationLink™ collects accurate resident information directly from residents, then exports verified information ready for import into your existing system.
Management shares unique link and/or QR code
↓
Resident completes unit registration
↓
Staff imports into your resident portal — BuildingLink, Condo Control, Yardi, or other.
One registration process. One standardized data set. Every community unit.
And while they're in there
Pet Information Without A Separate Campaign.
Pet registration is completed during resident registration.
• No second campaign.
• No separate forms.
• No additional administration.
• Detailed pet status database per unit
Each pet profile includes:
• Photograph • Name • Species • Breed • Colour • Weight
• Gender • Age • Vaccination information (optional)
• Assistance animal documentation (where applicable)
Proof from the units with no pet
Communities also receive a signed No Pet Declaration from every unit that reports no pets.
Stop Collecting Forms.
Start Managing Your Community.
ResidentRegistrationLink™ gives condominium corporations one consistent, standardized process for collecting accurate resident information without paper forms, repeated follow-up or duplicate data entry. Know who occupies every unit. Keep resident information current.
Feed your existing resident portal with accurate information.
Spend more time managing your community—not collecting paperwork.